PAYROLL SPECIALIST
SUMMARY:
The Payroll Specialist responsibilities include gathering and verifying hours worked, calculating wages, issuing statements, distributing paychecks, ensuring all employees are paid accurately on time, processing wage claims, benefit administration, and payroll related compliance work.
ESSENTIAL FUNCTIONS:
- Collect timesheet data and payroll information.
- Enter data into payroll and administrative databases and software programs.
- Calculate wages, human resource benefits, tax deductions, etc.
- Prepare and process paychecks and cash deposits.
- Maintain accurate records of payroll documentation and transactions.
- Resolve payroll discrepancies.
- Report on payroll month end closings.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Ensure compliance with Continuing Care Retirement Community standards, Department of Social Services standards, and Medicare Cost needs.
- Responsible for employee benefit calculations and administration through payroll and human resource systems.
OTHER DUTIES:
- Assists the Chief Financial Officer with agency payroll programs.
- Works safely to keep self, co-workers and residents safe and injury free. Follow Villa Marin safety policies, to include but not limited to working knowledge of the proper way to report a work place injury. Adheres to Villa Marin corporate safety culture.
- Knows, understands, adheres to and carries out policies and procedures of the facility and the Villa Marin Employee Handbook.
- Attends and participates in department and agency in-services and trainings.
- Performs related work as required and other duties as assigned.
KNOWLEDGE/SKILLS:
- Experience with payroll software, ADP Total Source preferred.
- Strong analytical and organizational skills.
- Highly detail oriented and meticulous by nature.
- Self-starter with ability to work independently.
- Possess a high level of confidentiality.
- Excellent communication abilities with aptitude in problem-solving
- Knowledge of wage and hour laws and legislation, federal and state leave provisions a plus.
- Knowledge of 401K plan administration a plus.
QUALIFICATIONS:
Two years of college or professional certification in Payroll Administration a plus. Proficient with MS-Office (Outlook, Excel, Word, PowerPoint).
Must be capable of performing the essential functions of the job, with or without reasonable accommodations Must meet health assessment requirements as regulated by the California Department of Social Services, including TB testing and fingerprint clearance required by Community Care Licensing through the State of California Department of Justice.
SUPERVISORY RESPONSIBILITY: None.
REPORTS TO: Chief Financial Officer
The above statements describe the essential functions and qualifications needed for people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Actual job responsibilities may change at management’s discretion, without notice.